Minutes from Annual General Meeting, March 5, 2014

March 6, 2014

in Annual General Meetings,minutes

Minutes of the seventh Annual General Meeting held on Wednesday, March 5, 2014 in Kingston, Ontario

Present: Don Murphy, President, Wendy Workman, Secretary, Jane McDonald, Treasurer, Allan Park, Head Deer Keeper, Lorraine Alderman, Annie Wilcox, Tasha Stewart, Board Members

The meeting was called to order at 5:15pm. A motion to approve the Agenda for this meeting was made by Don Murphy, seconded by Annie Wilcox and passed unanimously. A motion to approve the minutes of the 2012 Annual General Meeting held in March 2013 was made by Annie, seconded by Wendy and passed unanimously.

The President welcomed all present and thanked Allan and Jane for work this particularly difficult year. He looked back at the whole project and encouraged us to celebrate the achievements that have brought the Reserve into this, its ninth year of existence and to reflect upon the community that has grown from serving the needs of these rescued deer. The deaths of the deer are only a small part of the whole story of rescue, improvement of quality of life, etc. that is the FDR story.

Copies of the financial statements for the period January 1, 2013 to December 31, 2013 were distributed to those present by the Treasurer, reviewed and accepted. Estimated costs of vet services provided to Buddy in February-March 2014 were in excess of $600 and cost of deadstock service was $150. Don Murphy agreed to contact Dr. Willows to see if there was any wiggle room with those fees and/or a possible credit from past years’ retainer. A discussion regarding fundraising took place and it was agreed that we start an email campaign for the first time asking specifically for funds to cover the shortfall. Board members agreed to forward the email to people on their lists who are interested in animal welfare or have had contact with FDR. Sale of antlers has dwindled, so Lorraine and Wendy suggested selling remaining antlers (4 pairs) as dog chew treats. Usual price for pair of antlers $100.

The Head Deer Keeper thanked the Board as well as Don for his help this year especially the building of an additional shelter on the east side of the barn and re-design of the lock system on the barn door. He also expressed appreciation of the services of Thousand Island Vets, particularly Dr. Brian Willows and Dr. Scott Stevenson. He thanked our Florida Road neighbours, Chris Grooms and Susie Rance, for their help with unloading hay and (endless) snow removal. He thanked Amy Warner and Tasha Stewart who assisted with hay stacking. This year with the loss of three bucks has been difficult and Allan spoke eloquently about lessons learned from Max, the wisest, who died in the stable with Allan and the lessons learned from Bash and Buddy.

Board of Directors and Officers, 2014. The following were nominated to serve as officers in 2014: President: Don Murphy, Secretary: Wendy Workman, Treasurer: Jane McDonald.The nominations were approved by unanimous vote. Annie Wilcox, Lorraine Alderman and Tasha Stewart agreed to continue serving as board members.

Budget 2014. Presented and approved with the first-ever deficit.

Wish List Summary:
1) Fundraise $1000 in the very near future
2) Build several small three-wall shelters in the middle of the Reserve for refuge of injured deer
3) Pre-dig holes for winter animal burial
4) Install cedar fencing around the dump

The meeting was adjourned at 6:20pm.

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